2024 C/O Meeting

Called to order: 3:34

Members in Attendance:

Anika Sundararajan, President

Aahaan Bandopadhyay, VP

Maple Leung, VP

Jeffrey Gao, Secretary

Anshul Singh, Treasurer

Meeting Minutes taken by: Jeffrey Gao

1. Freshmen T-Shirts

1. Schoology message not sent out

2. Plan PR for the next week

   1. 10/9 reminder story

   2. 10/10 email send out

   3. Schoology blast on 10/12

   4. Insta post + Email on 10/13

3. Distribution

   1. Email containing everything they need to bring

      1. Student ID

      2. Remember size

   2. 1 Station

      1. 2 people check names/ size

      2. Others help distribute

   3. Schedule meeting with Rocha?

2. Website

1. Assign pages

   1. Anika: Events

   2. Aahaan: Forms

   3. Maple: Home page

   4. Jeffrey: Meeting minutes

   5. Anshul: Calendar

2. Jeff+Aahaan: Submit pictures/intro

3. Release Date by Monday

4. Maple+Anika: Work on Advertising

3. Game Day

1. Prominent results:

   1. Mafia, Among us, spyfall, Minecraft (ruled out)

2. Among us

   1. Signups, ℅ in charge of each room

      1. 10 ppl in each group

      2. People can sign up in groups

   2. Planning:

      1. Send out form for how many people are willing to attend+which day works best

      2. Get Advisor Approval

         1. Overview+Idea

         2. Logistics planned out

         3. Zoom, forms, etc.

      3. How to get groups together

         1. Submit registration forms together

      4. Problem: Only 45 people can attend (5 C/Os, 10 per room)

         1. Implement a wait room?

         2. Potentially have 2 days?

      5. Create rules page

3. Mafia

   1. ℅ is going to be storyteller

   2. Helps them get to know the C/Os and each other

4. Dates:

   1. Among Us: November

   2. Mafia: December

4. Homecoming

1. New

   1. Shortened dances

   2. No planter Decs

   3. If no school, video hoco instead

2. Thoughts on spring?

   1. No boy choreos, girl choreographer for boys

   2. For choreographer auditions, people will be submitting videos of their choreos

5. Assignments for rest of week:

1. Jeff+Aahaan: Get in picture for website

2. Anika: Get game night PP to Rocha/Lee

3. Maple: Create more graphics for shirt design

   1. 10/9, 10/13

4. Jeffrey: Draft out emails for Class merch

5. Anshul: Put links for all of the forms on website

6. Aahaan: Send out form for the game night

7. Everyone: Put in info for officer page on website

Adjourned: 4:45 pm

Next meeting: 10/14 @ 3:30 pm