2024 C/O Meeting

07/05/2021 C/O Meeting

Agenda set by: Anika Sundararajan

Meeting minutes taken by: Janhavi Venkatesh

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@Anika Sundararajan , Class President

@Maple Leung , Class Vice President

@Aahaan Bandopadhyay , Class Vice President

@Anshul Singh , Class Treasurer

@Janhavi Venkatesh , Class Secretary

look over weekly assignments
reminder for @Janhavi Venkatesh : jot down the assignments as i blurt them out throughout the meeting
CAMERAS. ON. don't make me say it out loud just just just just just DO IT 💔

look over kickoff responses
- 45 people, round up to 60
- decide on water balloon fight (yes)
  - Dodgeball situation
    - Roughly divide class in 2, water balloons in middle, everyone run in and throw them at each other
- decide on food quantities (enter in table)
look over TODOS
- add in photographer/videographer !! - US.
- vlog wheneva you feel like it :)
@Aahaan Bandopadhyay present the script
finalize timeline of events during kickoff
- list of things needed to be setup + where?
  - everyone bring bins for the waterballoons (fill them up w bathroom taps)

Skit Heads: Ava Tse, Alicia Cho, Jeffrey Gao
Girls Dance: Abby Fong, Vipra Bindal
Boys Dance: Sophia Ao, Derek Li (Maple can step in for help)
Co-ed Dance: Dara Lin, Annika Dhebar
Dec Heads: Anika Sundararajan, Vera Chu, Alita Huang (Janhavi can step in for help)
Backdrop Heads: Allison Lin, Maple Leung
create meeting agenda (outline below @Anika Sundararajan will turn it into a proper agenda)
- TIMELINE:
  - start with group intro + dates announced by joe
    - basic requirements (e.g. times, songs, etc)
    - remind them abt kickoff
  - split up into heads teams
    - discuss overall timeline (due dates, rehearsals, meetings, reach-outs, approvals, advertisements, etc)
      - ^MAKE IT EXTREMELY DETAILED- meeting dates, rehearsal possibilities, outfit decisions, dance memorization, etc.
      - write dates on a separate doc, we'll combine all onto notion after
      - ask questions NOW if you don't know what your assigned group's steps are
  - come back to wrap up and discuss next meeting date
    - closing questions?
    - next meeting date will be: ___

@Anika Sundararajan explain project plan organization moving forward
everybody CONSTANTLY update ur section
announce that regular signups are still open
- change the form to get rid of heads questions
  - graphic out after kickoff
updates w vera??
calling hotels for sheets/supplies
remind ur heads (again) ab friday's meeting & kickoff

update on what we have so far
- @Janhavi Venkatesh @Maple Leung present :P
- link: tinyurl.com/lynbrook2024
NEWSLETTER- @Janhavi Venkatesh @Maple Leung idea
- Monthly

@Anshul Singh google group
- send mass email to 2024 students for hoco signups and announcing heads