2024 C/O Meeting

Agenda set by: Anika Sundararajan

Meeting minutes taken by: Janhavi Venkatesh

─

Meeting called to order: 9:15PM

Members in Attendance

@Anika Sundararajan , Class President

@Maple Leung , Class Vice President

@Aahaan Bandopadhyay , Class Vice President

@Anshul Singh , Class Treasurer

@Janhavi Venkatesh , Class Secretary

Agenda:

hello hello!

• look over weekly assignments

• reminder for @Janhavi Venkatesh : jot down the assignments as i blurt them out throughout the meeting

hoco

• look over google calendar

  • update on how each group is doing timeline-wise

    • are they on schedule? y/n any questions? any issues? anything to discuss?

    • any graphics: story graphics for each dance practice, decs + backdrop first dates graphic, skit auditions

    • any forms: create attendance spreadsheet, skit audition form, outfit forms, partner form

• what did YOU do this week?

  • anika: created meeting agenda for decs meeting, decided on sketches, sketched entire week

  • janhavi: held & led skit head meetings, moved around the schedule to accommodate for extra time needed, guided skit heads to create new, better script, delegated tasks for skit group, wished jeff hbd

  • aahaan: reached out to skit members, similar to janhavi

  • maple:

    • DANCE

      • ran dance meeting + created agenda

      • updated addresses & calendars

      • created first prac promo post & sent to all heads

      • wished anshul a happy birthday

      • reviewed all dance practice rules & songs w/ heads

      • reviewed & edited costumes w/ co-ed

      • sent vid inspo to all dance heads

    • BACKDROP

      • meeting on tue + sat to do sketches

      • called & delegated hotel contacting for bedsheets

      • sketches done! 👱🏻

  • anshul: helped Alica with co-ed & dance, held dance meeting

• INDIVIDUAL SPECIFIC goals for next week:

  • anika: finalize sketches, collect materials from home depot, hotels, etc., meet w skit to get skit decs sketches ready, prep decs and backdrop houses for meets, advertise weekly decs + backdrop meets

  • janhavi: complete script, finish skit decs list, finish planning auditions

  • aahaan: create audition form, same as janhavi

  • maple:

    • DANCE

      • attend girls/co-ed prac

      • outfit options chosen & approved by wed

      • create all story promo for first practices

      • ensure choreo recording done by sat

    • BACKDROP

      • finish calling all hotels + begin collecting all supplies

      • contact ppl that submitted supplies donations

      • tues DECS + backdrop meeting

      • sew backdrop

      • finalize sketches w colors

  • anshul: watch over boys dance practice

    • create agenda & check-in meeting on sat

    • ensure choreo moves done by wed

    • outfit options chosen & approved by wed

• prob need more decs meetings

  • EXACTLY

misc

• @Aahaan Bandopadhyay update the linktree with any forms discussed to

• @Anika Sundararajan update the website with forms, events, and photos discussed today

  • any graphics: story graphics for each dance practice, decs + backdrop first dates graphic, skit auditions

  • any forms: create attendance spreadsheet, skit audition form, outfit forms, partner forms

  • (1) first practices, (2) weekly practice girl, (3)

  • https://www.canva.com/design/DAEkmz9AXHc/share/preview?token=llfK6-_754G8DD2V7L9gOA&role=EDITOR&utm_content=DAEkmz9AXHc&utm_campaign=designshare&utm_medium=link&utm_source=sharebutton

• website graphic?

  • decide date to post: Sunday 12PM

• @Anshul Singh check up on the discord3

  • all is well -Anshul

bye bye!

• next meeting date: monday 9:15pm

• next bonding date: 👀

• questions/concerns?

• LEAVE.

Meeting Adjourned: 10:32 PM