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2024 C/O Meeting

  • Writer: Lynbrook 2024
    Lynbrook 2024
  • Aug 10, 2022
  • 3 min read

Agenda set by: Anika Sundararajan

Minutes taken by: Janhavi Venkatesh

Meeting called to order: (4PM)

Attendance

Class President: Anika Sundararajan

Class Vice President: Aahaan Bandopadhyay

Class Vice President: Derek Li

Class Secretary: Janhavi Venkatesh

Class Treasurer: Anshul Singh

Welcome!

Homecoming 2022

  • Anika Sundararajan bravoderek10@gmail.com Hold a meeting with heads BEFORE you leave to work out arrangements

    • If anyone else going somewhere, hold meeting before ensuring your heads will be okay + work out meeting arrangements with another C/O or head

  • Updates (weekly meeting times, review timelines, current work, issues)

    • DECS

      • Weekly meeting times: Friday 7PM (till decs+backdrop starts)

      • Timeline link: INTRO Decs+Backdrop Meeting Logistics+Timeline

      • Missed two heads at first meeting but updated them over text

      • Currently researching ideas, will finalize decs ideas and who to sketch next meeting

    • BACKDROP

      • Initial Sketch made

      • Jannie thinking of adding more characters

      • Potential Issues

        • 2024 is too small/hidden in the back

      • Jannie & I had meeting yesterday

        • Created basic timeline, list of materials needed

        • Won’t be able to do weekly check-ins (going to CSSSA for a month, but will try to work around)

        • Final sketch SHOULD be done by 7/9

      • Went to Alita’s house to count backdrops

        • 9 bedsheets

          • 8ft x 8ft

        • 32 pillowcases

          • 11 → 15in by 24in

          • 21 → 15 in by 32in

      • Will begin calling hotels from spreadsheet today

    • DANCE

      • Lauren and Mahati not responding as much

      • Excited to get things started

      • Derek’s program ends in August

        • Start practices then

        • People wanna start earlier, discuss this

      • Figuring out weekly check-in meetings

      • Things just going smoothly

    • SKIT

      • Skit basic plot finalized, scenes have been assigned

        • View brainstorm & timeline here

      • Basic timeline made

    • Go over all timelines and make suggestions

      • Add to overall timeline: google calendar? doc? spreadsheet calendar?

        • Add promo dates to this (e.g. releasing practice times)

        • Aahaan Bandopadhyay Consolidate dates on a doc

  • Movie theater idea

    • Anshul Singh Present prices for renting theaters, call and ask for Studio Ghibli movies

  • Anika Sundararajan Close form and tell people to contact us if they still wanna join

JProm

  • Finalized date: March 25, 2023

  • Finalize on top three venues from whoever responded

    • Fox Theater - 13K

      • All day and night + use of production equipment

      • No food

    • Montalvo - 30K

      • Nothing.. Just venue

    • Corinthian Ballroom - 95 per person (Opal) (23K total)

      • Venue (table and chairs)

      • Yes food

    • Anshul Singh Call Dolce Hayes mansion

    • Anika Sundararajan Call SJ Art Museum

    • Anika Sundararajan Send to Salazar for approval → ask about meals or snacks

      • Ask how much we get for JProm

    • Aahaan Bandopadhyay Ask tino about DJ details (if they don’t have then MV)

Getting Rally Ready

  • Aahaan Bandopadhyay Order new blue stuff !!

    • Dark blue thundersticks (400)

    • Dark blue cowbells (100)

    • Dark blue eye pens (12 pack)

    • Balloon pumping machine (1)

    • OTHER IDEAS…

While I’m Gone:(

  • Exploring east coast 😍

    • Have no idea about the schedule…

    • Will try to keep aside specific time for a weekly meeting

      • Hopefully during Derek’s 4-7PM window (7-10PM est?)

  • Keep updating the group chat, main form of communication for me

    • I’ll ask for updates on timelines through there so please respond:,)

  • Decs leading

    • Again will try to keep aside time to meet with them online

      • Will prepare and help them as best as I can

      • Only so much I can help with remotely though:(

    • Anshul Singh Help them out with any in person work, will most likely concern backdrop as well so makes the most sense

      • Getting supplies from class cabinet

      • Helping set up, keeping the good vibes, making sure playing music and everyone is happy ykwim

Misc

BYE!!

  • Anika Sundararajan text the group chat when assignments are done

    • @EVERYONE: add assignments to your personal calendars/planners

  • Upcoming dates:

  • Next meeting date: DECIDE

  • Questions/concerns?

 
 
 

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