2024 C/O Meeting

07/26/2021 C/O Meeting

Agenda set by: Anika Sundararajan

Meeting minutes taken by: Janhavi Venkatesh

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Meeting called to order: 9:23 PM

Members in Attendance

@Anika Sundararajan , Class President

@Maple Leung , Class Vice President

@Aahaan Bandopadhyay , Class Vice President

@Anshul Singh , Class Treasurer

@Janhavi Venkatesh , Class Secretary

Agenda:

hello hello!

• look over weekly assignments

• reminder for @Janhavi Venkatesh : jot down the assignments as i blurt them out throughout the meeting

hoco

• look over google calendar

  • update on how each group is doing timeline-wise

    • are they on schedule? y/n any questions? any issues? anything to discuss?

    • any graphics: decs/backdrop (first dates)

    • any forms:

• REMINDERS

  • fill out attendance spreadsheet at each practice

  • upload all HOCO-RELATED purchases to budget folder

• what did YOU do this week?

  • anika:

    • finalized sketches

    • worked out a backdrop/decs head schedule

    • split up decs by host house

    • decided all materials needed for backdrop and decs

      • assigned people to pick them up

    • created decs+backdrop group chats

    • met with skit to discuss skit decs

    • decs + backdrop + hosts BONDING

    • prepped for tomorrow (first day of backdrop!)

  • aahaan:

    • set up auditions

    • finalized script

    • called safeway for shopping carts

  • janhavi:

    • attended every skit head meeting (+ created agenda)

    • asked studio 74 for signups

    • made group chat for skit

    • made graphics for signup

    • sent emails for signup

  • anshul:

    • attended boys dance

    • got people to join boys dance :O

    • talked with heads in gc

  • maple:

    • bacdrop

      • sewing the backdrop .. slowly but surely, collected & bought hella materials, decs x backdrop x host bonding, backdrop heads meeting on sat (+created agenda), today backdrop final prep meeting, backdrop reminder graphics & txt messages

    • dance

      • check-in meeting on sat (+created agenda), attended girls & co-ed practices, all first practice story promos out, ensured dance recordings done, co-ed dance partners finalized

• INDIVIDUAL SPECIFIC goals for next week:

  • anika:

    • have ALL decs + backdrop materials (specifically paint) reach their locations

    • have a successful first week of backdrop + decs meets

      • make sure people HAVE FUN and wanna come back

      • make sure our ideas are executable

    • have meeting near the end of the week to discuss what went well and what didn't

      • figure out how to improve decs and backdrop meets

  • aahaan:

    • run auditions smoothly, choose everyone by 31st

  • janhavi:

    • finalize costumes list

    • create plan for spaceships decs

    • decide location for skit rehearsals

  • anshul:

    • go to boys dance mtgs

    • go to dance heads mtg

    • follow schedule

    • update google calendar & chats w new addresses ASAP

    • ensure songs mixed well (if not, mix them better)

  • maple:

    • bacdrop

      • finish the damn backdrop, tmr is the big day (first layer of paint done + preliminary sketches), ensure backdrop & paint gets transferred to sonali's by sat, find more donations, contact ppl who submitted materials donation form (??)

    • dance

      • update google calendar & chats w new addresses ASAP (anshul u do this), friday check-in meeting, figure out final dance timeline & choreos

      • choreo due dates: ensure outfit voting form sent out, songs mixed, mirrored choreo recording

class apparel

• release form asking what type of apparel they want

  • bucket hat, shirt, hoodie, crewneck, dad hat, lanyard, etc

  • @Aahaan Bandopadhyay create form (by Friday)

    • write on the form that we'll be picking top two two for sales

    • ask that they only fill it out if they plan on buying apparel

    • form closes next week

    • collect email

    • have check boxes be limited to two choices

    • questions section at the end

    • make the form look NICE

  • @Janhavi Venkatesh create first post + story graphic (Saturday)

    • second post graphic (Next Saturday) reminder that form closes that day

  • @Anika Sundararajan update website with graphic + form (Saturday)

misc

• @Aahaan Bandopadhyay update the linktree with any forms discussed today

  • class apparel voting form

• @Anika Sundararajan update the website with forms, events, and photos discussed today

  • any graphics: dance practices, decs + backdrop dates, skit auditions

  • any forms: class apparel voting form

  • @Maple Leung @Janhavi Venkatesh make sure to link canva post in the assignment after you complete itp

• @Maple Leung website graphic

  • wasn't written in assignments..

  • decide NEW date to post: Wednesday 12PM

• @Anshul Singh check up on the discord

bye bye!

• @Janhavi Venkatesh read out assignments that you wrote

• next meeting date: monday 9:15pm

• next bonding date: 👀

• questions/concerns?

• LEAVE.

Action Items:

1. Create class apparel form- @Aahaan Bandopadhyay

Meeting Adjourned: 9:45PM