2024 C/O Meeting

08/04/2021 C/O Meeting

Agenda set by: Anika Sundararajan

Meeting minutes taken by: Janhavi Venkatesh

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@Anika Sundararajan , Class President

@Maple Leung , Class Vice President

@Aahaan Bandopadhyay , Class Vice President

@Anshul Singh , Class Treasurer

@Janhavi Venkatesh , Class Secretary

look over weekly assignments
reminder for @Janhavi Venkatesh : jot down the assignments as i blurt them out throughout the meeting

REMINDERS
- fill out attendance spreadsheet at each practice
- upload all HOCO-RELATED purchases to budget folder
- upload all HOCO photos/videos to the google photo album!!
what did YOU do this week?
- anika:
  - first week of decs & backdrop
    - went to every mtg
    - pissed off parents
  - created proper plan for decs & backdrop
  - created skit sketches
- aahaan:
- janhavi:
  - bunch of logistic meetings
- anshul:
  - missed a boys dance mtg
  - talked a lot smh
- maple:
  - made dominos
- any graphics:
- are they on schedule? any questions? any issues? anything to discuss?
- any forms: outfit ordering form
INDIVIDUAL SPECIFIC goals for next week:
- anika:
  - run things smoothly again
- aahaan:
  - ^
- janhavi:
  - ^
- anshul:
  - ^
- maple:
  - ^
glasses
- will be finished by thursday
- @Janhavi Venkatesh @Aahaan Bandopadhyay figure out skit date to take photos
- release around sometime between now and hoco

look over form responses
form closes aug 7 (can we just close it now?? LOL)
@Anshul Singh when form closes create design submission form
- lanyards and hoodies, have them submit designs
- link so they can create design there
- mention FREE hoodie if design wins
- mention other rules (check previous form for rules)
- @Maple Leung create example designs (based on the choices) ← add to form
- keep form open till aug 14
@Janhavi Venkatesh graphic on aug 7 releasing the design submission form
- graphic on aug 11 reminding about form
- graphic on aug 14 announcing closure of form (11:59PM)
meeting on the 15th to approve designs and send out voting form

things to buy (all reimbursed w class budget)
- FIRST check cabinet and take inventory
  - decide someone to do this (during bootcamp?)- everyone.
- white thundersticks
- white face paint
- balloons
- paint
- brushes (from decs&backdrop)
- butcher paper backdrop??
things to make
- backdrop
- balloon arrangement
- ask 23 council when to make these/how to recruit ppl to help?
- hoco decs
create project plan + timeline- @Anika Sundararajan
- checking cabinet- tuesday
- create backdrop w/ butcher paper thursday/friday during decs
- @Janhavi Venkatesh ask brother for help
- @Anika Sundararajan ask 23 for help

any bts prep we wanna help the students with?
- covid safety reminder graphics for on campus?
- reminder for upcoming dates/important webinars?
- back to school supplies graphic- friday
- viking day reminder graphic- monday night

@Aahaan Bandopadhyay update the linktree with any forms discussed today
- class apparel voting form
@Anika Sundararajan update the website with forms, events, and photos discussed today
- any graphics: back to school, viking day, class apparel graphics
- any forms: class apparel forms
- @Maple Leung @Janhavi Venkatesh make sure to link canva post in the assignment after you complete it
  - yes maam
@Anshul Singh check up on the discord
@Janhavi Venkatesh update meeting minutes on website