2024 C/O Meeting
- Lynbrook 2024
- Sep 13, 2021
- 5 min read
9/6/2021 C/O Meeting
Agenda set by: Anika Sundararajan
Meeting minutes taken by: Janhavi Venkatesh
─
Meeting called to order:
Members in Attendance
@Anika Sundararajan , Class President
@Maple Leung , Class Vice President
@Anshul Singh , Class Treasurer
@Aahaan Bandopadhyay, Class Vice President
@Janhavi Venkatesh , Class Secretary
Agenda
welcome.
look over weekly assignments
reminder for @Janhavi Venkatesh : jot down the assignments as i blurt them out throughout the meeting
turn. on. ur. cameras. 💔
hoco
REMINDERS
fill out attendance spreadsheet at each practice
upload all HOCO-RELATED purchases to budget folder
upload all HOCO photos/videos to the google photo album!!
keep taking photos and vids!!
ask people to upload their photos and vids
all headshots to this album: https://photos.app.goo.gl/2Ys7zez3VopGMAq47
@ skit: this is the SECOND TIME we're asking you to change the google calendar
do this RIGHT NOW it's not even that hard
what did YOU do this week?
anika:
lead the decs + backdrop head meeting
changed a bunch of things for the last month of hoco
dates, times, head homework, etc
went to decs
aahaan:
skit meetings
yeah
janhavi:
skit meetings
attended decs meetings
cleaned up decs paint spill up
new lil organizational system
anshul:
boys dance
yeah pt 2
maple:
made dance agenda
ran dance + skit head check in meeting
girls + coed meetings
dance + skit rehearsal schedule
INDIVIDUAL SPECIFIC goals for next week:
anika:
make sure everybody completes head homework
run decs smoothly again w changes
aahaan:
get everyone for sunday's practice
entire runthrough up until scene 4
figure out costumes
janhavi:
run skit meetings smoothly
make sure organizational system for decs is going well
start on scene 5
figure out costumes
get everyone for sunday's practice
entire runthrough up until scene 4
anshul:
find alternate for boys (still be friends)
approve fits (boys + coed)
attend boys dance + dance heads meeting
humble yourself
maple:
find alternate for girls (boss b)
approve fits (girls)
figure out other dance + skit head meeting
get everything approved by next monday
get actual mentions for performance space
figure out performance timeline @ skit
figure out how to run rehearsals
get final dance video by this week
dates that maple proposed last week (make adjustments based on skit timings)
all dates in [bolded brackets] = rehearsals with skit & dance
10/4 date is probably now 4-11PM
attendance requirements are in the meeting agenda from 9/
advisers email
they said the song would get cut if it's inappropriate
will look through it next week
@Anshul Singh you should be the one communicating w boys dance
let them know the info above and assist them in finding a new song to replace
skit: the WRONG SCRIPT is in the advisor approval folder yall
dancers will go to advisor's room during tutorial to nag them LMFAO
boys: will tell them about flippy flips, play them different song alternates
girls: play them different song alternates & show outfit
misc logistic questions ANSWERED
where performing skit + hanging backdrop? on turf of blacktop
quad (where rally stuff was), joe is yet to send a diagram
where changing during performance, esp with covid. still behind backdrop?
behind backdrop
decs social
2022 did one
alita offered to host
pool, mini golf, food
decs in the mini golf area??
playing tag at the mcaullife play structures > 💖
DECISION: look into it more later
decs + backdrop + skit props storage
email list of teachers from decs meeting abt storing decs in their classrooms
advisers obv + :
Gilmore -anika > brunch
Levin -anshul > brunch
Nguyen -janhavi > fri tutorial
Kirsh -anshul > brunch
Slaughter -aahaan > fri tutorial
Reynolds -maple > brunch
Howard -janhavi > brunch
split up teachers and ask during tutorial or smth
(10/4) they have to leave after 4:30PM earliest
we'll store decs between 3:30 - 6PM in ur classroom on 10/4
make sure to come early on tuesday (before 8AM) on 10/5
we'll pick up the decs
no paint will get anywhere, will use tarps if necessary
ask lee if he's cool for us to store things over night
gauge the vibe of that decision
decs + backdrop pain
can we just use our c/o budget..
8 Paint Gallons
@Anshul Singh is there a school amazon account we can order from or should we order and get reimbursed?
@Anika Sundararajan buy it and get reimbursed after anshul does for thundersticks.. LMFAO
ascc meeting recap
meeting slides: https://docs.google.com/presentation/d/12MLMDZQYTKwwhWfTqY8KK3DWhH-jyQj9UAmgIt8tlSo/edit#slide=id.gea64cde975_0_40
discuss hoco setup and clean up time
look through ALL of ascc meeting slides
gauntlet explanation for the men..
2018 Gauntlet
2019 Gauntlet
class apparel
pre-ordering company
sparktrendz doesn't make lanyards
do we have a separate lanyard company to purchase from?
@Anshul Singh mr treasurer, look into this: 24hourwristbands
stickers from:
stickermule
lanyards from:
https://24hourwristbands.com/custom-lanyards
what all are we selling and for what prices
shirts: $__
hoodies: $__
lanyards: $__
stickers free w purchase
@Janhavi Venkatesh put allison's designs on whatever we're selling (on customink website) to add to form + graphics
sell the apparel
sales form
where is it..
create graphic to announce it + sales
post goes out on: thursday, 9/9
made by: jan
flyer sent to chat: thursday, 9/8
made by: jan
approved by salazar: thursday, 9/9
posted on walls: monday, 9/13??
reminder story goes out on: 9/17
made by: jan
form closing graphic goes out on: 9/20
made by: jan
driver's ed
@Aahaan Bandopadhyay update us
send emails to chat before u send them out
understand that the advisers don't automatically know our events..
@Anshul Singh what did boehm say is the process
misc
repost Lynbrook asb movie night & club info week post
this week's schedule too
1/28- winter rally date
emma said they start winter rally prep in nov
sarah said before winter break.. but lets do nov LOL
dependent on the damn district ain't it (aka wait on this for now until we get more info on how to run dance practices)
set lunch meeting date w advisers
friday lunch
2024 gofundme page
alita's idea
smart af cuz what do we have to lose..
possibly also a hoco fundraiser
who made september newsletter? @Janhavi Venkatesh
Move to slack? no
october newsletter assigned to: @Maple Leung
@Aahaan Bandopadhyay update the linktree with these forms:
pre-ordering form
delete irrelevant ones
REMEMBER TO SEND ALL GRAPHICS AND CAPTIONS INTO CHAT FIRST
@Anika Sundararajan update the website with forms, events, and photos discussed today
any graphics: buying class apparel, hoco updates??, rally photos in gallery,
any forms: class apparel order form
@Maple Leung @Janhavi Venkatesh make sure to link canva post in the assignment after you complete it
@Anshul Singh check up on the discord
@Janhavi Venkatesh update meeting minutes on website
look over action items, make sure they're accurate
ADD THEM TO UR PLANNER be organized loves
check 2024 DMs, email, tellonym
bye bye!
next c/o meeting date: next monday 9:15pm
next bonding date: dis is funny
OUR LIFE IS BONDING.
come out to asb movie night!!
they have asb movie night but not hoco dance?? LMFAO
questions/concerns?
Assignments
@Janhavi Venkatesh @Aahaan Bandopadhyay send sched to skit ppl ( actors + heads) and make sure all dates and times work [by 9/7]
force everybody to come 10/4 FULL DAY no exceptions. none.
@Janhavi Venkatesh @Aahaan Bandopadhyay figure out skit costumes [by 9/13]
@Janhavi Venkatesh @Aahaan Bandopadhyay update 9/5 skit x dance head agenda with finalized skit performance times
@Anika Sundararajan buy 8 gallons of paint & get reimbursed
@Anika Sundararajan talk to Gilmore tuesday brunch ab using classroom for decs
~~DONE! @Anshul Singh talk to Levin + Kirsh tuesday brunch ab using classroom for decs~~
@Janhavi Venkatesh talk to Howard tuesday brunch + Nguyen fri tutorial ab using classroom for decs
@Aahaan Bandopadhyay talk to Slaughter fri tutorial ab using classroom for decs
@Maple Leung talk to Reynolds tuesday brunch ab using classroom for decs
@Maple Leung approve girls + coed girls fits [9/13]
@Anshul Singh approve guys + coed guys fits [9/13]
DONE! @Anshul Singh find advisers during tutorial w boys [9/10]
@Maple Leung find advisers during tutorial w girls [9/10]
@Aahaan Bandopadhyay change the script in for adviser approval folder to cut copy version [9/6]
@Anika Sundararajan forward approval email stuff + share gdrive w salazar [9/7]
@Anika Sundararajan ask lee abt hoco week schedule [9/7] + ask lee about storing mini decs in his classroom..
~~DONE @Anshul Singh crunch numbers for apparel stuff [9/7]~~
~~DONE @Anshul Singh look into 24hourwritbands~~
@Anika Sundararajan show flyer to salazar for approval on friday [9/10]
@Anshul Singh look into gofundme, ask if it's allowed [9/13]
@Aahaan Bandopadhyay update linktree [9/13]
~~DONE @Anshul Singh check up on discord [9/13]~~
@Maple Leung october newsletter
@Anika Sundararajan update website w forms/events/photos
@Janhavi Venkatesh update meeting minutes on website
@Janhavi Venkatesh create apparel graphics:
snazz up form before
dates:
post goes out on: thursday, 9/9
flyer (a version of the post) sent to chat: wednesday, 9/8
@Anika Sundararajan approved by salazar: thursday, 9/9
@Anika Sundararajan add to agenda to print + post on walls: monday, 9/13??
reminder story: 9/17
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