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2024 C/O Meeting

  • Writer: Lynbrook 2024
    Lynbrook 2024
  • Sep 20, 2021
  • 3 min read

9/13/2021 C/O Meeting

Agenda set by: Anika Sundararajan

Meeting minutes taken by: Janhavi Venkatesh

─

Meeting called to order: 9:34PM


Members in Attendance


@Anika Sundararajan , Class President

@Maple Leung , Class Vice President

@Anshul Singh , Class Treasurer

@Janhavi Venkatesh , Class Secretary


Agenda


welcome

  • look over weekly assignments

  • reminder for @Janhavi Venkatesh : jot down the assignments as i blurt them out throughout the meeting


hoco

  • REMINDERS

    • fill out attendance spreadsheet at each practice

    • upload all HOCO-RELATED purchases to budget folder

    • upload all HOCO photos/videos to the google photo album!!

      • keep taking photos and vids!!

      • ask people to upload their photos and vids

    • all headshots to this album: https://photos.app.goo.gl/2Ys7zez3VopGMAq47

  • what did YOU do this week?

    • anika: led meeting on sunday, created agenda, checked in with the head's homework, holding people more accountable

    • aahaan: ded

    • janhavi: skit rehearsals, decs meetings, attended skit heads + dance heads meeting

    • anshul: got dance songs & outfits approved, attended boys dance mtg

    • maple: made agenda & led dance + skit heads mtg, attended girls & coed, all dance stuff approved/unapproved, attended backdrop & decs mtg, did decs hw

  • INDIVIDUAL SPECIFIC goals for next week:

    • anika: make sure all decs heads finish hw and bring in, make sure all materials arrive, confirm plan of setting up & creating lil signs, ordering more skewers, bring poles from ASB den

    • aahaan: rip

    • janhavi: finish decs homework, finish blocking scene 5, all call rehearsal, entire skit runthrough, make sure everyone gets skit costumes, finish all skit decs this sunday

    • anshul: make sure boys dance is on schedule, attend dance head mtg this week

    • maple: get stuff approved (boys flip, new new new girls song approved, dance & skit head mtg, decs hw for week

  • @skit: costumes finalized?

    • https://docs.google.com/document/d/1NbHMjKn7ZbtFBpVUtmTbqKHxN_V8rJUm2FnKbuGEgIQ/edit

    • send to advisers for approval

  • updates from skit + dance meeting?

  • anika is happy :)

  • decs social

    • 2022 did one

      • ASB requirement —> more ppl comin

    • alita offered to host

      • pool, mini golf, food

      • decs in the mini golf area??

    • LAST WEEK'S DECISION: look into it more later

    • PROS: 22 is having a second one..

    • CONS: we've been getting more ppl cuz of the ASB req LOL..

    • DECISION: LAST WEEK IF NEEDED


class apparel

  • pre-ordering companies

    • shirts and hoodies: sparktrendz OR customink (cheaper option)

    • lanyard company: 24hourwristbands

      • https://24hourwristbands.com/custom-lanyards

    • sticker company: stickermule

      • design? Allison's design (back of shirt)

    • @Janhavi Venkatesh put allison's designs on whatever we're selling (on customink website) to add to form + graphics

  • create graphic to announce it + sales

    • reminder story goes out on: 9/17

      • made by: jan

      • include: "free sticker w purchase!"

        • ^really advertise that!!!!^^^

      • WeChat/Whattsapp- @everyone SPREAD THE WORD.

        • @Maple Leung send/write script- RN

    • form closing graphic goes out on: 9/20

      • made by: jan

  • advertise apparel sales at hoco meetings!! (currently only have 26 sales)

  • flyer is approved by salazar

    • print 5 amount of flyers BY: 9/13

      • @Maple Leung print 5 flyers

    • get ASB stamp from her office before stapling BY: 9/14

    • staple to bulletin boards BY: lunch 9/14


driver's ed

  • form signed now what.. LMFAO

    • Everything on our end done, waiting for DMV

  • discounted lanyard w a purchase of driver's ed- $4?

    • $2.26 profit- w/ discount $1.26

  • price decision: TBD

misc

  • lunch meeting date w advisers

    • recap the meeting agenda

    • insert next meeting date

  • october newsletter assigned to: @Maple Leung

  • @Aahaan Bandopadhyay update the linktree with these forms:

    • insert forms

  • update website cover w/ rally pics?

  • REMEMBER TO SEND ALL GRAPHICS, CAPTIONS, AND EMAILS INTO CHAT FIRST

  • @Anika Sundararajan update the website with forms, events, and photos discussed today

    • any graphics:

      • add homeroom recap graphics

    • any forms:

    • @Maple Leung @Janhavi Venkatesh make sure to link canva post in the assignment after you complete it

  • @Anshul Singh check up on the discord

  • @Janhavi Venkatesh update meeting minutes on website ← DO THIS

  • look over action items, make sure they're accurate

    • ADD THEM TO UR PLANNER be organized loves

  • check 2024 DMs, email, tellonym

    • nothing :(


bye bye!

  • next c/o meeting date: next monday 9:15pm

  • next bonding date: dis is funny

    • OUR LIFE IS BONDING.

  • questions/concerns?

Action Items:

  1. Upload PNG of designs to drive —> @Janhavi Venkatesh due TOMORROW

  2. Write script para Wechat/Whattsap —> @Maple Leung due RN

  3. Print out 5 flyers —> @Maple Leung due TOMORROW

  4. Get flyers from maple+ put em out —> @Janhavi Venkatesh due TOMORROW LUNCH

  5. Go through advisor mtg agenda —> @Janhavi Venkatesh due TOMORROW

  6. Mass email to promote hoco to parents —> @Anika Sundararajan due TOMORROW LUNCH

  7. Update website w/ rally picture —> @Janhavi Venkatesh due next mtg

  8. Update the website with forms, events, and photos discussed today- homeroom recap graphics —> @Anika Sundararajan due next mtg

 
 
 

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