2024 C/O Meeting

11/23/2021 C/O Meeting

Agenda set by: Anika Sundararajan

Meeting minutes taken by: Janhavi Venkatesh

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Meeting called to order: 9:47PM

Members in Attendance

@Anika Sundararajan , Class President

@Maple Leung , Class Vice President

@Aahaan Bandopadhyay , Class Vice President

@Anshul Singh , Class Treasurer

@Janhavi Venkatesh , Class Secretary

Agenda

welcome

• look over weekly assignments

fundraiser

• any updates/assignments to discuss from the 24x25 meeting?

  • keep skit part to ONLY 2024 (Make it general WintRal vs. Fall Fundraiser)

hoco

• REMINDERS

• give thank you note to mr francisco

  • got all the money

  • when should we give him the card? (amazon)

    • Monday Lunch after Thanksgiving Break

ascc meeting recap

• general thoughts

  • choreo thoughts:

    • would prefer quad or gym for performance space

      • everyone can see clear details of performance, don't need to do as many huge moves

        • dancers being too far from the students = separates & splits the class further, not really a "celebration of spirit"

      • not preassured to fill as much space

        • classes w more ppl automatically look better

      • turf is REALLY REALLY bad + painful for dancing on (we r trying to do tricks here mate)

    • keep backdrop and decs behind dancers

      • need assurance on whether we can touch the backdrop

      • how big will the spaces in between each one be?

      • allowed to have a double sided backdrop?

      • allowed to be moved around during performance?

    • dancers start from bleachers and return to bleachers (no one starts on track)

      • would prefer this cz recognize spirit problem

      • fine if we miss the lame sport performances LMFAO

class apparel

• decide details of handing out hoodies and collecting money

  • WHO

    • us + ppl who bought apparel

    • let's make sure we have an accurate spreadsheet of all that bought one

      • @Anshul Singh

    • make sure we have dates we all can do/split up the work

  • WHAT

    • hoodies, shirts, lanyards

      • sell lanyards on the spot- $5

    • for handing out we'll need

      • cashbox

      • apparel

      • table(s)

      • computer(s)

    • ty stickers <3

      • give out for free

      • @Maple Leung turn Allison Lin's design into sticker + print

  • WHEN

    • decide on dates that work for ppl to split up handing out

      • 12/1-12/3

      • 12/1: anika, aahaan

      • 12/2: anshul, janhavi

      • 12/3: maple, anika or janhavi

  • WHERE

    • decide:

      • in front of den?

      • in upper quad?

  • HOW

    • paying

      • @Anshul Singh create spreadsheet of who's payed

      • what all CAN we take and what do we PREFER (check, cash, etc)

        • ask boehm

        • if cash, make sure cashbox comes with change

    • check off ppl's names on spreadsheets while they're picking up their apparel IF

      • accurate student id

      • obtaining what they said in gform

      • paying EXACT amount

    • promo

      • what to add

        • bring student id, contact us if u forgot what u ordered, bring cash or check

        • if u didn't order anything u can still buy lanyard for $5 on the spot

        • will be getting ty stickers for the ppl who ordered/bought anything

        • in front of den (get rm #)

      • @aahaan email out to ppl who ordered

      • @Anshul Singh morning announcement: 11/30; 11/2

      • insta post:

        • 11/30; 11/2 @Janhavi Venkatesh

driver's ed

• @Aahaan Bandopadhyay update on the #s

  • no update

winter social

• @Anika Sundararajan present project plan

winter rally

• theme

  • u already know

    • 22: romance

    • 23: musicals

      • damnit

    • 24: drama

    • 25: action

• @Anika Sundararajan @Maple Leung dance update

  • had first week of practices

    • learned combo to gauge where the crowd is as of now

    • starting g showman choreo tuesday

    • choreos workin workin

      • about 1/2 ish done but very rough

      • making song mix

  • wanna invest in a few items

    • proper floorlights- derek has soccer lights

      • get link for this

    • large speaker w connecty stuff

  • reconsidering adding/changing a practice time

  • @Janhavi Venkatesh & @Anshul Singh 's thoughts on changing practice time + first week of practices

    • people don't like morning times, but we need them

      • hand warmers + coffee

• @Aahaan Bandopadhyay props update

  • themed lights?

    • miniature spotlights, snowflakes

  • masquerade masks

• @Anshul Singh @Janhavi Venkatesh backdrop and decs update

  • first meeting planned for this sunday

  • meeting agenda made

  • group chat made w/ heads

misc

• december newsletter assigned to: @Maple Leung (12/1)

  • to be included: December movie/social event, winter rally + fundraiser, driver's Ed, apparel, hoco recap video

• @Aahaan Bandopadhyay update the linktree with these forms:

• REMEMBER TO SEND ALL GRAPHICS, CAPTIONS, AND EMAILS INTO CHAT FIRST

• @Anika Sundararajan update the website with forms, events, and photos discussed today

  • any graphics:

  • any forms:

  • @Maple Leung @Janhavi Venkatesh make sure to link canva post in the assignment after you complete it

• @Anshul Singh check up on the discord

• @Janhavi Venkatesh update meeting minutes on website

• look over action items, make sure they're accurate

• check 2024 DMs, email, tellonym, feedback form

bye bye!

• upcoming dates:

  • winter event: 12/18

  • fall fundraiser: 1/27

  • winter rally: 1/28

• next c/o meeting date: monday, nov 29

• next bonding date:

  • boom boom

• questions/concerns?

  • why