2024 C/O Meeting

1/3/2022 C/O Meeting

Agenda set by: Anika Sundararajan

Meeting minutes taken by: Janhavi Venkatesh

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Meeting called to order: 9:16PM (9:15PM)

Members in Attendance THE WOMEN AHHAHAHAHAHAHA

@Anika Sundararajan , Class President

@Maple Leung , Class Vice President

@Janhavi Venkatesh , Class Secretary

Agenda

welcome AND HAPPY NEW YEAR🥳

• look over weekly assignments

fundraiser

• still holding off

  • @Anika Sundararajan update on setup time from spirit

    • football field- game during thurs night

      • AKA- no rally setup

    • rally setup- mon/tues that week;

      • friday- C/Os come 6AM to hang up banners

    • ask spirit for DEADLINE for hour by hour time sched for wint/ral

spirit questions

• @Anika Sundararajan update after confirming w them on our theme x 100

  • need to confirm all dance/decs/backdrop movies are under our theme

winter rally

• review updated timelines

  • dance

  • decs+backdrop

  • props

    • white streamers

    • thundersticks ASAP

    • new props presented by WEDNESDAY NIGHT

• other general updates

  • @Anika Sundararajan @Maple Leung dance

    • choreo is going going

    • need to reteach and rechoreo everything i hate life :(

    • new choreo a lot simpler + teaching a lot faster

  • @Janhavi Venkatesh @Anshul Singh decs&backdrop

    • sketches due today, we havin a meeting soon

    • callin costco soon as well, gathering materials w/ nextdoor

  • @Aahaan Bandopadhyay props

    • DEFAULT DEADLINE TO ORDER & SEND LINKS TO NEW PROP LIST: WEDNESDAY NIGHT (11/5)

      • DEFAULT PERSON TO TAKE OVER: @Anika Sundararajan

driver's ed

• when do we close this

  • option A: keep it open as long as possible (till we need the money, e.g. right before jprom prep)

  • option B: close at end of year

  • option C: other time..

• do we wanna check in w company again

  • too annoying?

    • but do we care that we’re annoying them..

    • have them email us like once every month

• more promo??

  • make spam chat message

new years 2021 recap

• reflection:

  • planning

    • having a list of events we wanted to include was helpful

    • make sure all footage is on youtube/drive/google photos ACCESSIBLE PLEASE

  • editing&making

    • went smoothly

  • release

    • 310 views; 86 likes

new years improvements!! (keep for next meeting)

• improvements as class officers:

• need better + more spirit overall

  • get the class more excited for things!! (on MULTIPLE occasions i’ve heard ppl say what’s the point in rallies, class events, etc </3)

• increase traffic towards website & socials

  • keep QR codes as a flyer around campus?

  • mostly for junior year...

• keep in contact w/ students that don’t have social medias (more emails)

• effective graphic posting & spamming (EVERYONE should be liking/commenting/reposting

• keep track of what’s doing good what’s doing bad (check social statistics for what type of posts ppl engage w/ the most, keep track of # ppl engaging w/ emails)

  • everyone should get email trackers

  • emails that do well:

    • newsletters

    • FIRST emails for event (ex. first winter rally email)

  • posts that did well- personal/funny; ACTUALLY helpful

    • finals

    • 24 merch

    • winter rally post

    • hoco w/ glasses

    • drivers ed

    • hoco recap

    • hoco reminders

    • hoco grind week

    • back to school info

  • stories:

    • event recap

    • class chant

    • spirit week stories

• uhh cutoff dead weight? (like discord...) (the men jk unless..)

  • discord discussion:

    • just keep it (no harm)

    • no use in deleting it

• official 2024 videographer

  • story post/email?

winter social

• project plan

• reflection^

advisers update meeting

• need to hold these AT LEAST once a month

  • once a month or biweekly?? VOTE

• zoom or in-person?

  • in-person probably more effective tbh but timings..

    • make a when to meet

• ASSIGN: email them asking for which times would work

• @Anika Sundararajan make agendas for these

second sem events!!

• on the calendar:

  • valentine’s day speed friending/dating (right after WR)

    • no incentive

      • food to players?

    • different activities for new people

      • polaroid station

      • friendship bracelets

      • cookie station

      • taco making station LMFAO JK

      • painting station

  • spotify madness (same as last year, start prep in early feb + better incentive)

    • keep it online

  • interclass easter egg hunt

    • could be cute

    • dont include seniors?

    • discuss later

  • study & stress relief night (finals)

    • funny tips

  • yearly (just second sem?) recap video

    • we’ll see

• not on the calendar:

  • winter rally

  • powerpuff

  • TBD

• filter through those and finalize dates^^

  • planning dates already chosen on calendar

    • consider coinciding events w WR and other rallies

      • should we cancel or keep them

profile pics

• jan: nye themed

• feb: valentine’s themed (release on feb 1)

• mar: music themed (release on mar 1)

• apr: rain themed (apr 1)

• may: books and flowers (may-ple 1)

• june&july: summer themed (jun 1)

misc

• february newsletter assigned to: @Maple Leung (2/1)

  • don’t start this yet, just let this marinate here

• @Aahaan Bandopadhyay update the linktree with these forms:

  • videographer form

• REMEMBER TO SEND ALL GRAPHICS, CAPTIONS, AND EMAILS INTO CHAT FIRST

• @Anika Sundararajan update the website with forms, events, and photos discussed today

  • any graphics: videographer form, newsletters

  • any forms:

  • @Maple Leung @Janhavi Venkatesh make sure to link canva post in the assignment after you complete it

• @Anshul Singh check up on the discord

• @Janhavi Venkatesh update meeting minutes on website

• look over action items, make sure they're accurate

• check 2024 DMs, email, tellonym, feedback form

bye bye!

• upcoming dates:

  • fall fundraiser: 1/27 (WILL change)

  • winter rally: 1/28

• next c/o meeting date: 1/10 9:15PM

• questions/concerns?