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2024 C/O Meeting

  • Writer: Lynbrook 2024
    Lynbrook 2024
  • Jan 24, 2022
  • 4 min read

1/18/2022 C/O Meeting

Agenda set by: Anika Sundararajan

Meeting minutes taken by: Janhavi Venkatesh

─

Meeting called to order: 9:15PM (9:00PM)

Members in Attendance

@Anika Sundararajan , Class President

@Maple Leung , Class Vice President

@Aahaan Bandopadhyay , Class Vice President

@Janhavi Venkatesh , Class Secretary

@Anshul Singh , Class Treasurer



Agenda

videographer meeting

  • meeting agenda: https://docs.google.com/document/d/1s7z3_zvdB2C4dUu-ce6967fAUqon0FxEfAOPEFCTZoE/edit?usp=sharing

welcome

  • look over weekly assignments

  • reminder for @Janhavi Venkatesh : jot down the assignments as i blurt them out throughout the meeting ← pls pls pls pls do this accurately

    • AS I BLURT THEM OUT PLS they need to be done during the meeting bc of planner checks at the end


  • from now on if someone leaves halfway, record it on the minutes

    • record all discussions (take a look at prev minutes for inspo)


  • turn. on. ur. cameras. 💔

ASCC meeting recap

  • slides: https://docs.google.com/presentation/d/13SRWDNT-geQlKwwbHsAUt0rOB3MManB8AsF5VvXjw-Q/edit#slide=id.g10d821c6ca4_5_21

  • meeting agenda: ...

    • if haven’t gotten from 25 by this time, ask nina again


  • check in w 4th and 5th period teachers abt excusals

    • ask heads to do the same


  • each team take dimensions back to your heads and reevaluate

    • dance diagrams, backdrop dimensions, etc


  • questions about anything that wasn’t finalized during the meeting for anika to ask in ASB?

    • how/when theyre notifying dancers to come on stage

    • exact dance/performance timeline for rally




fundraiser

  • @Anika Sundararajan update

    • talked to lee, he agrees that it isn’t safe for us to sell food during rally setup

      • everybody will have their masks off tryna eat/drink


  • move to random date OR move to farewell rally setup

    • DECISION: hold off until later

    • contact 24x25 chat w decision

      • setup new meeting accordingly




charity week

  • need to promo

    • details to include

      • our charity: pennies for patients

      • 24 COs get pied if we win!

      • check charity week graphics for other info**


  • posting sched @Maple Leung

    • 1/19- next wed (POST)

      • scratch this date, they only wanted us to announce starting fri


  • 1/24- mon (POST)



winter rally

  • graphics @Janhavi Venkatesh

    • 1/21- fri (POST)

      • spirit week + charity week


  • 1/26- wed (POST)

    • rally setup post

      • tmr, jars will be out to donate



  • 1/27- how to rally (POST)

    • scream, jump, wear white, etc

    • go to field instead of quad



  • updates

    • @Anika Sundararajan @Maple Leung dance

      • outfits arrived and organized, distributing tomorrow

      • choreo is almost done being taught!!

      • mainly formation touch ups


  • @Janhavi Venkatesh @Anshul Singh decs&backdrop

    • plan:

      • have meeting announcing all updates ASAP

        • refer to cupertino asb

        • supplies:

        • x-acto knives

        • scissors

        • glitter

        • double sided tape


  • scale drawings EXACTLY

  • cardboard


  • sketches due later


  • DONT DO DECS HEADS ANYMORE

  • sketches due tonight

  • updated sketches after spirit’s dimensions?

    • using construction paper so make sure sketches are to scale

      • exactly which colors and where (inform them of all the colors and sizes of each color > construction vs butcher colors)

      • choose background color

      • have these colors: red, yellow, green, light blue, white, black, (pink?)



  • gonna be hung at the top of the bleachers

    • can do multiple???


  • handrail decs + 3D decs both allowed


  • materials ordered?

    • link to what ASB is ordering: https://docs.google.com/spreadsheets/d/1PEkqa3Sfed-O6kZ7k_bR7Ix6VUroSgS0bBtygsuPok4/edit#gid=0

    • anything else we need for just 24

      • paint pens

      • jumbo markers for outlining/sketching?

      • BRING ur own scissors @Janhavi Venkatesh @Anshul Singh tell decs heads to bring their’s

      • post asking ppl to bring them...LMFAO


  • xacto knives also for cutting?




  • @Aahaan Bandopadhyay props

    • present NEW project plan

      • that has: bleacher diagram, specific costs, specific links, timelined plan (dates and times), ETC

        • thundersticks arriving 1/21

        • corrections:

        • add u-shaped streamers to front of fence

        • add rally set-up to timeline

        • add exact times to timeline




  • everything ordered by TONIGHT. with speediest shipping.



driver's ed

  • last time we emailed them was: early jan

  • next time to email them: beg of feb

valentine’s day speed friending

  • create project plan

    • when:

      • 2/11/22 after school


  • what:

    • randomized pairings

      • each pairing gets 10 minutes at station

        • stations:

        • friendship bracelet station

        • polaroid

        • cookie station

        • painting

        • cardstock + watercolor


  • ice skating

  • music station

  • video games

  • trust games

  • kemps

  • pictionary

  • charades





  • where:

    • cafeteria


  • details:

    • @ somebody create form

    • @Janhavi Venkatesh make insta story asking for interest

      • list of activities we alr have, would ppl be interested in participating for a prize?


        • what activity ideas do u have?



  • prize:

    • a giant kiss


  • activities:

    • mentioned above


  • budget:

    • $100




LAST MEETING’S BRAINSTORM:

  • feb breakish- valentine’s day speed friending/dating (right after WR)

    • no incentive

      • food to players?

      • some type of raffle?


  • different activities for new people

    • polaroid station

    • friendship bracelets

    • cookie station

    • taco making station LMFAO JK

    • painting station



profile pics

assign IF maple has less assignments this week, otherwise hold off till before feb

  • [x] jan: nye themed

  • [ ] feb: valentine’s themed (release on feb 1)

  • [ ] mar: music themed (release on mar 1)

  • [ ] apr: rain themed (apr 1)

  • [ ] may: books and flowers (may-ple 1)

  • [ ] june&july: summer themed (jun 1)

misc

  • PR video signups

    • potential subjects to discuss:

      • driver’s ed

      • new second sem event ideas

      • valentine’s day speed friending (do we have/will we have enough info by filming date?)

      • winter rally (gj to dancers + all that cheered, link to photo album, etc)


  • want to do it or no? yes

    • IF YES: fill out spreadsheet

    • 1/26 tutorial



  • february newsletter assigned to: @Maple Leung (2/1)

    • don’t start this yet, just let this marinate here (START NEXT WEEK)


  • @Aahaan Bandopadhyay update the linktree with these forms:

  • REMEMBER TO SEND ALL GRAPHICS, CAPTIONS, AND EMAILS INTO CHAT FIRST

  • @Anika Sundararajan update the website with forms, events, and photos discussed today

    • any graphics: charity week, spirit week, rally stuff

    • any forms:

    • @Maple Leung @Janhavi Venkatesh make sure to link canva post in the assignment after you complete it


  • @Anshul Singh check up on the discord

    • give us an update


  • @Janhavi Venkatesh update meeting minutes on website

  • look over action items, make sure they're accurate

  • check 2024 DMs, email, tellonym, feedback form

bye bye!

  • upcoming dates:

    • monthly adviser meeting: 2/7 during lunch

    • pr filming: MOST LIKELY 1/26 tutorial

      • wear white (merch)


  • winter rally prep: 1/27 4PM-8PM

  • winter rally: 1/28


  • next c/o meeting date: 1/24 9:15PM

  • next bonding date: ELECTIONS HAHAHAHAHAH

    • boom boom


  • questions/concerns?

 
 
 

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