2024 C/O Meeting

1/24/2022 C/O Meeting

Agenda set by: Anika Sundararajan

Meeting minutes taken by: Janhavi Venkatesh

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Meeting called to order: 9:23PM (9:15PM)

Members in Attendance

@Anika Sundararajan , Class President

@Maple Leung , Class Vice President

@Aahaan Bandopadhyay , Class Vice President

@Janhavi Venkatesh , Class Secretary

@Anshul Singh , Class Treasurer

Agenda

welcome

look over weekly assignments
turn. on. ur. cameras. 💔

winter rally

WR day timeline
- 7:30AM COs allowed to start set up
  - @Maple Leung @Anika Sundararajan @Janhavi Venkatesh WR dance practice
  - @Aahaan Bandopadhyay @Anshul Singh blow up thundersticks + set up decs + backdrop
    - @Aahaan Bandopadhyay specific timeline for this should already be in ur project plan

8:45AM practice ended + dancers back on campus
- dance ends @8:30, walk back
- @everyone hand out spirit wear (3D glasses + makeup)
- @Aahaan Bandopadhyay and @Anshul Singh probably start handing out spirit wear earlier? + can they even do face paint doe..

9:00AM 4th period
10:00AM COs excused from class
- last minute setup stuff (@Aahaan Bandopadhyay specific timeline for this should also already be in ur project plan)

10:30AM people start filing in
- assign roles for directing crowd, handing out thundersticks, cowbells, face paint,

10:35AM RALLY RALLY SO CHEER FOOLS
- double check on photographers & videographers / remind them>??

11:15AM clean up + pics
- offer to take pics for others
- collect thundersticks + cowbells

11:35AM clean up hustle hustle
- take down all decor and trash/return to den

12:05PM-ish need to return to class (5th period)

updates
- @Anika Sundararajan @Maple Leung dance
  - fully touch ups + ending pose
  - working on run in and keeping it under 3 min
  - outfits + size changes done distributing
  - i think we’re going to come in clutch tbh

@Janhavi Venkatesh @Anshul Singh decs&backdrop
- ALL new sketches w details i mentioned last week: NOTE: BACKDROP SKETCH DELAYED BECAUSE ALITA HAS COVID AND IS UNABLE TO FUNCTION ATM
- when are ALL materials arriving:
  - Wednesday is amazon prime doesn’t throw

schedule for which head is gonna be there when + what is getting done when:
- NOTE: EVERYTHING IS SUPER UNCERTAIN BECAUSE HALF OF OUR HEADS HAVE COVID
  - LMFAOOO BRAHHH

3:30-4PM: SETUP @Janhavi Venkatesh @Anshul Singh
4-5PM: @Janhavi Venkatesh @Anshul Singh
- Decs: Mehr, Carrie (hopefully)
- Backdrop: Valerie
- FOCUS ON (in order of priority):
- Sketching backdrop
- Sketching & Cutting Playing Cards
- Mushu (IF TIME)

5-6PM: @Janhavi Venkatesh, @Anshul Singh
- Decs: Mehr, Carrie (hopefully)
- Backdrop: Valerie
- FOCUS ON (in order of priority):
- Painting backdrop
- Assembling & Painting Playing Cards
- Mushu (IF TIME)

6-7PM: @Janhavi Venkatesh, @Anshul Singh
- Decs: Mehr, Carrie (hopefully)
- Backdrop: Nobody
- FOCUS ON (in order of priority):
- Playing Cards
- Backdrop
- Mushu (IF TIME)

7PM-8PM: @Janhavi Venkatesh, @Anshul Singh
- Decs: Mehr, Carrie (hopefully)
- Backdrop: Nobody
- FOCUS ON (in order of priority)
- Playing Cards
- Backdrop
- Mushu (IF TIME)

8PM-9PM (cleanup): @Janhavi Venkatesh, @Anshul Singh

@Aahaan Bandopadhyay props
- new project plan that ACTUALLY has everything a project plan should:
  - idk how to link to the project plan but its there

when are ALL materials arriving:
- Arrived! besides thunderstix which i need to talk about

graphic posting schedule + assignments

1/24 STORY students participating in spirit week @Janhavi Venkatesh
- @everyone walk around taking pics for/of people participating
  - send to janhavi to post + remind ppl to upload to app

1/24 POST charity week @Maple Leung
- our charity: pennies for patients
- 24 COs get pied if we win!
- check charity week graphics for other info**
- +STORY REPOST lynbrook asb’s graphic

1/25 STORY students participating in spirit week @Aahaan Bandopadhyay
- @everyone walk around taking pics for/of people participating
  - send to maple to post + remind ppl to upload to app

1/26 STORY students participating in spirit week @Janhavi Venkatesh
- @everyone walk around taking pics for/of people participating
  - send to maple to post + remind ppl to upload to app

probably an email somewhere here for rally promo and rally setup right
1/26 EMAIL rally setup @Anshul Singh
- 4-8pm outside asb den
- charity week jars will be out to donate (last time)
- help us make decs + backdrop + blow up thundersticks
- show spirit
- how to rally
  - scream, jump, wear white, etc
    - cheer when 24 is dancing

go to field instead of quad
include image of where they should enter + where we’ll be standing
will be handing out thundersticks + other props (wink wink)
- RETURN cowbells and ****thundersticks

1/26 POST rally setup @Janhavi Venkatesh
- 4-8pm outside asb den
- charity week jars will be out to donate (last time)
- help us make decs + backdrop + blow up thundersticks
- show spirit

1/27 STORY students participating in spirit week @Anika Sundararajan
- @everyone walk around taking pics for/of people participating
  - send to maple to post + remind ppl to upload to app

1/27 POST how to rally @Janhavi Venkatesh
- scream, jump, wear white, etc
  - cheer when 24 is dancing

go to field instead of quad
include image of where they should enter + where we’ll be standing
will be handing out thundersticks + other props (wink wink)
- RETURN cowbells and ****thundersticks

1/30 STORY rally recap @Maple Leung
- photos
- google photos link for viewing and uploading
- feedback form

- photography/video posts & winter rally feedback posts later right

fundraiser

decide on date possibilities
- before powder/powerpuff
  - send to 24x25 chat right now

fundraiser charity week

how much money we spending

spend >$10

driver's ed

last time we emailed them was: early jan
next time to email them: beg of feb

valentine’s day speed friending JK GAME NIGHT

update from interest story @Janhavi Venkatesh
- new ideas from students:
  - fight to the death

amount interested: 60% yes 40% no
- so no..

if enough interest, @Anika Sundararajan create project plan w details from last week + new student ideas
DETAILS FROM LAST WEEK
- when:
  - 2/11/22 after school

what:
- randomized pairings
  - each pairing gets 10 minutes at station
    - stations:
    - friendship bracelet station
    - polaroid
    - cookie station
    - painting
    - cardstock + watercolor

ice skating
music station
video games
trust games
kemps
pictionary
charades

where:
- cafeteria

details:
- @ somebody create form
- @Janhavi Venkatesh make insta story asking for interest
  - list of activities we alr have, would ppl be interested in participating for a prize?
  - - what activity ideas do u have?

prize:
- a giant kiss

activities:
- mentioned above

budget:
- $100

profile pics

assign for this week @Maple Leung after all WR stuff (due next Mon)

[x] jan: nye themed
[ ] feb: valentine’s themed (release on feb 1)
[ ] mar: music themed (release on mar 1)
[ ] apr: rain themed (apr 1)
[ ] may: books and flowers (may-ple 1)
[ ] june&july: summer themed (jun 1)

misc

february newsletter assigned to: @Maple Leung (2/1)
- YAS START THIS AFTER WR (sunday ish,, due mon)

@Aahaan Bandopadhyay update the linktree with these forms:
REMEMBER TO SEND ALL GRAPHICS, CAPTIONS, AND EMAILS INTO CHAT FIRST
@Anika Sundararajan update the website with forms, events, and photos discussed today
- any graphics: rally reminders, spirit week graphics
- any photos: spirit week + rally
- any forms:
- @Maple Leung @Janhavi Venkatesh make sure to link canva post in the assignment after you complete it

@Anshul Singh check up on the discord
- give us an update

@Janhavi Venkatesh update meeting minutes on website
look over action items, make sure they're accurate
check 2024 DMs, email, tellonym, feedback form

bye bye!

upcoming dates:
- monthly adviser meeting: 2/7 during lunch
- spirit + charity week: 1/24-1/27
- winter rally prep: 1/27 4PM-8PM
- winter rally: 1/28

next c/o meeting date: 1/31 9:15PM
next bonding date: ELECTIONS HAHAHAHAHAH
- boom boom

questions/concerns?