2024 C/O Meeting

5/13/22 - INTRO Meeting Agenda

Agenda set by: Anika Sundararajan

Minutes taken by: Janhavi Venkatesh

Attendance

Class President: Anika Sundararajan

Class Vice President: Aahaan Bandopadhyay

Class Vice President: derek li

Class Secretary: Janhavi Venkatesh

Class Treasurer: Anshul Singh

Welcome!

• LETS GOOOO welcome everyone let’s make this year EPIC :O

• Zoom link: www.tinyurl.com/2024COZoom

  • TURN YOUR CAMS ON (if we’re on Zoom)

• Introduce ourselves

Communication

• Messenger group chat

  • Keep notifications on

• 24 hour response time

• If we all have Apple phone fuhsds, iMessage group chat?

• When emailing anything C/O related, CC everyone else

Organization

• Walkthrough Google Drive folder 2024 C/Os 22-23

• Create all forms, project plans, spreadsheets, etc IN THE DRIVE

• Assignments

  • Option 1: Do it freshmen year style

  • Option 2: Do it sophomore year style

  • Option 3: Do it how Maple and I did for WR dance

• Weekly meeting time and location: Sunday night 8PM

• Jobs and details (add to norms once decided):

  • Anika Sundararajan Meeting agendas

  • Janhavi Venkatesh Meeting minutes

  • Janhavi Venkatesh Instagram & Facebook posts and stories

  • Aahaan Bandopadhyay Scripts

  • Janhavi Venkatesh Monthly newsletters

  • Derek Li Emails

  • Derek Li Aahaan Bandopadhyay Google forms

  • Anshul Singh Discord

  • Derek Li Website updating

  • Anshul Singh Budgets

  • Anshul Singh Ordering and reimbursing

  • Anika Sundararajan Project Plans

  • Anika Sundararajan Assigning action items

  • Anika Sundararajan Organizing assignments

  • Aahaan Bandopadhyay Linktree

Accounts

• DO NOT SHARE THESE WITH ANYONE. ANYONE.

• Email: lynbrook2024@gmail.com PW: cLaSs0f2024

• Insta: @lynbrookclassof2024 PW: somewhere on last year’s notion

Norms

• Brainstorm and agree upon them

• Add to this document

  • Plan meeting with advisers

    • Review these during that meeting

Homecoming 2022

• Sarah’s email

  • Meeting next Friday lunch

    • @Everyone: Add to calendars and BE THERE.

  • Overarching theme: Fictional Frontiers

  • Brainstorm 2024 theme ideas:

    • Enter here

    • Everyone come up with one idea

    • Want to get ideas from class?

  • Supervisors:

    • Skit + Planter Decs(1): Anika

      • Heads: Janhavi, Anika

    • Backdrop (1): Anshul

    • Dances (2): Derek, Anika

      • Boys: Derek, Anshul, Aahaan

      • Girls: (Anika), Janhavi

      • Coed: Derek, Janhavi

    • Skit (1):

      • Aahaan (script, dance communication, skit practices)

      • Janhavi (costumes, decs plan)

      • Head: Aahaan, Janhavi, Anshul

      • Actor: Anika, Janhavi (if needed)

  • Anika Sundararajan Start project plan (NEXT WEEK)

    • Upcoming: Hoco Kickoff

      • Date:

      • Activities:

Class Apparel

• Company called TerraSoul reached out to us

  • Read email

  • If going with them: respond with when we’ll get back to them with our design

  • Anika Sundararajan Respond and say we’ll get back to him in August

  • If not going with them:

• Make timeline for this

• What we want to sell

  • Shirts

  • Hoodies

  • Bucket Hats

  • Lanyards

  • Other ideas

Events

• Brainstorm:

  • Fundraisers

  • Socials

• Finalized Ideas + tentative date:

  • Homecoming

  • Rallies

  • JProm [insert date]

• Create and add to calendar (google drawing? Shared officer google calendar?)

• Anshul Singh Create an updated budget for Junior year

  • Financial Tech: Supriya Lawrence

Misc

• @___ Update linktree with these forms:

  • Link forms here

• @___ Update website with

  • Events:

  • Forms:

  • Photos:

• Janhavi Venkatesh Update meeting minutes

• @___ Check up on discord

• @___ Check feedback form

• @___ Check Tellonym

• @___ Check DMs

• @___ Check email

BYE!!

• Janhavi Venkatesh text the group chat when assignments are done

  • @EVERYONE: add assignments to your personal calendars/planners

• Upcoming dates:

• Next meeting date: Sunday May 15, 8PM

• Questions/concerns?